NCI

Executive Administrative Assistant

US-TX-Houston
Job ID
2017-6827
# of Openings
1
Category
Administration & Clerical

Overview

MBCI is the industry leading manufacturer of metal roof and wall systems, including six separate standing seam roofing systems. MBCI has always and continues to provide the metal construction industry with the highest quality products and services available to architects, owners and contractors.

MBCI management realized years ago that anyone can own land, buildings and equipment.  However, without dedicated employees, a company has nothing.  Through the hard work and dedication of our employees, MBCI has prospered.  This success is a tribute to the people who have made it the largest and most successful component organization in the industry.

 

Equal Opportunity Employer – Minorities/Women/Veterans/Disabled.

Responsibilities

The team executive administrative assistant will perform numerous functions in support of the office team.  

Duties include, but are not limited to, the following:

 

Phone & Meeting Coordination

  • Screen phone calls and take messages when appropriate
  • Set up WebEx meetings
  • Set up/coordinate meetings, including attendee notification, meeting space arrangement, etc.
  • Order meals as needed/requested
  • Coordinate travel and arrange accommodations as needed

 

Miscellaneous Office Management

  • Distribute mail, FedEx and faxes 
  • Order supplies from corporate express, and place other special orders as needed 
  • Place service calls for office equipment and maintenance  
  • Facilitate mail outs and communication fax blasts as needed

 

Presentation, Communications & Reports Support

  • Assist with developing PowerPoint presentations as requested
  • Make copies, build binders, bind books as needed
  • Assist in coordinating and compiling information for reports
  • Format and develop documents and presentations in standards suitable for executive presentation
  • Take meeting minutes/notes if needed
  • Type/edit and distribute memos as directed

 

Filing & Organization

  • Manage organization of files and binders
  • Organize electronic files, including reports, digital images and documentation
  • Update/maintain contact databases as needed

 

Budget Invoicing & Tracking

  • Verify all incoming bills for correct budget allocation for expenses pertaining to multiple NCI buildings divisions
  • Assign line item code to each invoice
  • Log each invoice and code into department tracking system
  • Facilitate approval process
  • Handle all check requests
  • Follow up on issues and discrepancies

Qualifications

must possess the following skills:

  • Energetic, positive attitude
  • Able to multi-task and handle multiple priorities in a fast-paced environment
  • Be proactive in assisting others
  • Excellent written and verbal communication skills
  • Proficient in the use of Microsoft office suite of applications, including Excel, PowerPoint, Access, and Word.
  • Oracle experience a plus.
  • Timely, prompt and action/deadline oriented
  • Quality focused with a high degree of accuracy and neatness on projects
  • Minimum 1-2 years executive admin experience

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